Digital Specialist — User Guide

Download & Register

Get up and running in just a few minutes. Digital Specialist is available as an Android app and a web app.

1. Download the Android app from Google Play or open the web app at app.ds-app.biz.
2. Register with your phone number — you'll receive an SMS code to verify.

↑ Back to top

Your Company

A company is created automatically when you register — you can start working right away. The only manual alternative is to join an existing company via an invitation from a teammate or manager.

3. Want to work with an existing team instead? Join their company by accepting an invitation link from your teammate or manager.

↑ Back to top

Your First Project & Task

Once your company is set up, create your first project and task to start managing work.

4. Create your first project — tap + on the Projects screen.
5. Add your first task — tap + on the Kanban board or long-tap on the map.

↑ Back to top

Dashboard

View task statistics and analytics charts for your assigned work. The dashboard gives you a quick overview of task counts by status and priority.

↑ Back to top

Contacts

See your company teammates and reach them quickly. Set up your preferred messenger (Telegram, WhatsApp, or Viber) in Settings so teammates can contact you directly from the Contacts screen.

Availability Status

• See teammates' availability (online, away, do not disturb) and status in Contacts and Chat.
• Set your status in Settings → Profile — pick a suggested one like 👷 On site, 🚗 Driving, or 🍽 Lunch break. Available on all plans.
• Custom statuses (your own emoji and text), notification snooze, and working hours require Silver or higher.

Voice & Video Calls

• Start a 1-1 call with any teammate directly from the Contacts screen.
• Audio calls are available on all plans.
• Video calls require a Silver subscription or higher.
• Screen sharing during a call requires a Gold subscription.
• Camera off: if a participant turns their camera off, you'll see their avatar with a "camera off" label instead of a black screen. Your own camera pauses automatically when your screen locks or the app is in the background, and resumes when you return.
• Line busy: if you call someone who is already on another call, you'll see a "line busy" result and they get a missed-call note — try again once they're free.

↑ Back to top

Chat

Message teammates directly within the app. No need to switch to an external messenger.

Direct Messages

• Start a 1-1 conversation with any teammate from the Contacts screen.
• Send text messages, reply to specific messages in threads, and @mention colleagues.
• Attach photos, documents, and voice messages.
• React to messages with emoji.
• Edit or delete your own messages.
• Pin important messages to the top of the conversation.
• Search messages within a conversation or across all your chats.
• Mute conversations to silence notifications.

Voice Message Transcription

• Tap the transcript icon on any voice message to read it as text — useful on a noisy site or in a meeting where you can't listen.
• Tap the up arrow to hide the transcript again.
• Each voice message is transcribed once and the result is saved: anyone in the conversation who opens it afterwards sees the text instantly, and it doesn't count against your AI actions again.
• The first transcription of a voice message uses one AI action from your daily allowance.
• Requires a Silver or Gold subscription.

Task Conversations

• Every task can have a group conversation — open it from the task detail screen.
• Participants are automatically synced with the task's assignee and owner.
• Discuss task details, share updates, and coordinate work without leaving the task context.
• Long-press a task chat in the list for a quick menu: Show task (jump to the task) or Hide chat (remove it from your list — it comes back when there's a new message).
• Chats of archived tasks are hidden from the list automatically for everyone, and reappear if the task is restored.

Mira (AI Assistant)

• Each user gets a conversation with Mira, the built-in AI assistant.
• Ask Mira questions about your tasks, projects, and team — she uses the same tools as AI agents.

↑ Back to top

Ask Mira for Analytics

Managers and owners can ask Mira, in plain language, how the company, a team, or a project is doing — and get a short answer with charts, right in the chat. No dashboard filters to set up: just ask.

• Open your 1-1 chat with Mira and ask naturally, e.g. "What's the status of the Riverside project?", "Are we closing more tasks than we're creating?", "Who's overloaded?", "Anything overdue I should worry about?", or "How's our completion rate vs last month?"
• Mira replies with a short interpretation plus native chart cards — throughput (created vs completed over time), completion rate, overdue / due-soon / stale work, per-project health, team workload, cycle & lead time (how long tasks take from start to done), and a humans-vs-AI-agents breakdown of who's handling the work.
• Ask for a comparison ("vs last week", "vs last month") and each number is shown against the previous period, with the change.
• When something needs action, Mira can offer a follow-up — open a review task, message a lead, or reassign work — which runs only after you confirm.

Who can use it: company owners and managers only. Everyone else gets their own personal task summary instead. Available on Silver and Gold plans.

Tip: the Dashboard is still the place to explore and slice interactively — Mira answers a specific question on demand, in words and a picture.

↑ Back to top

Projects

Create and manage projects to organize your work. Each project groups related tasks together.

• View project statistics and filter tasks by project.
• Archive completed projects and restore them when needed.
• Projects can be public (visible to all company members) or private (visible only to project members).
• Admins and Managers see all projects, including private ones.

↑ Back to top

Tasks

Tasks are the heart of Digital Specialist. Create, assign, and track work across your team.

• Kanban board with drag-and-drop between columns: ToDo, InProgress, Done.
• Set task priority: Low, Medium, High, or Critical.
• Attach photos and documents to any task.
• Add comments with reactions, replies, and @mentions.
• Use Markdown in task descriptions for formatting.
• Search and filter tasks by status, priority, assignee, or project.
• Share tasks with teammates via deep links.
• Draft autosave: if you close the new-task form before saving, its title and description are kept and restored the next time you open it — with a one-tap option to clear the draft.

Need to create many tasks at once from a spreadsheet? See the CSV Import Guide → (requires Silver or Gold).

↑ Back to top

Map

View tasks and teammates on the map. Task markers show status colors so you can see progress at a glance.

• See colleague locations in real-time.
• View heatmaps showing location history.
• Long-tap to add a task at any location.
• Drag and drop tasks on the map to change their location.

↑ Back to top

Geo Areas

Create polygon geo-zones on the map to define work areas, job sites, or restricted zones. Track who enters and exits these areas.

• View presence history for each zone.
• See visit duration — how long each person spent in the area.

Have many boundaries already in a GIS tool? Import them from a spreadsheet — see the CSV Area Import Guide → (requires Silver or Gold).

↑ Back to top

Inventory

Catalogue the physical things on site — equipment, materials, tools, assets. Each item has a title, a quantity (with a unit), an owner, optional serial numbers, an optional category, and an optional sector (its "home").

Adding items

• Scan a barcode or QR code — the fastest, most reliable way. A DS asset-tag QR opens its item directly; any other code is looked up across your company and offers merge-vs-create. Re-scanning a code adds +1 to the quantity.
• Take a photo — the AI reads a nameplate/label into fields, or detects several items in one shot for you to review and confirm. Nothing is saved until you confirm; you can retake or add missed items. (AI photo analysis asks for your consent the first time.)
• Add manually — the classic form, always available.

Categories

• Group items with categories that each carry an identity icon. The AI suggests a category (and its icon) as you type.
• Long-press a category to rename it, change its icon, or merge it into another.

Sectors & location

• An item's sector is its home — and it is optional. Items with no sector show as Unplaced and can be filtered as such.
• Scanning an item records its last-seen location (GPS) silently — no prompts. Open an item to Show on map or get directions to where it was last seen.
• If an item's last-seen location falls in a different sector than its home, it's flagged Misplaced — filter for these to track down strays.
• Open a sector to use its Inventory in this sector button — the items filed there.

Scan modes (check out, transfer, and more)

The scanner has action modes. The default is Count / Look up (just identify and count). Switch mode to apply an action to every item you scan — pick the mode once, then scan a batch with no per-item tapping:

• Check out — take a tool into work (sets status "In use" and hands custody to you, or a chosen person).
• Check in — return it (status "Available", custody cleared).
• Receive here — place stock into your current sector.
• Transfer — move items to another sector and/or hand them to a colleague.
• Set status — mark items Damaged, Needs maintenance, Retired, and so on.
• Inspect — log an inspection and set the next-due date.
• Consume / Restock — subtract or add quantity for bulk materials.
• Count / Audit — stocktake a sector; see what's been seen and what is still missing.

A banner shows the active mode while it's on; tap Exit to Count to go back to normal scanning. Retiring an item asks you to confirm. Every action is recorded and can be undone.

Labels, import & offline

• Print asset labels (thermal or A4 sheets) with a QR/barcode so items can be scanned later.
• Import a spreadsheet of items — see the CSV Import Guide →.
• Works offline — scans and changes queue and sync automatically once you're back online.

↑ Back to top

3D BIM Viewer

Upload 3D building models (IFC files) to your geo areas and view them directly in the app. Create tasks pinned to exact 3D locations in the model.

Uploading a BIM Model

1. Open a geo area detail screen.
2. Tap Upload BIM Model (visible to Managers and Admins only).
3. Select an .ifc file (up to 200 MB).
4. Wait for the conversion to complete — you'll get a push notification when ready.

Viewing the 3D Model

1. Tap View BIM Model on the geo area detail screen.
2. The 3D viewer opens full-screen with the building model.
3. Pinch to zoom, drag to orbit, two-finger drag to pan.

Toolbar Modes

• Navigate — orbit and zoom the model (default).
• Select — tap elements to see their type and name.
• Measure — tap two points to measure distance in meters.
• Section — tap a surface to create a cutting plane (see inside walls).
• Create Task — tap on the model to pin a new task at that 3D location.
• Walk — first-person walkthrough mode (use the on-screen controls to move).

Creating Tasks from the 3D Model

• Switch to Create Task mode and tap on a surface, or long-press anywhere on the model in any mode.
• A pin drops at the tap point and the task creation form opens.
• Fill in the task details and submit — the pin appears in the 3D view.
• A screenshot of the 3D view is automatically attached to the task.

Viewing Task Pins

• Existing tasks pinned to the model appear as colored markers (blue = open, orange = in progress, green = done).
• Tap a marker to see the task details and navigate to the exact viewpoint where it was created.
• Use the Filter button to show only specific tasks (by owner, assignee, status, or priority). The filter icon highlights when active.
• Toggle markers on/off with the Tasks button.

Additional Tools

• Floors — isolate individual building storeys.
• Types — show/hide element categories (walls, doors, pipes, etc.).
• Home — reset camera to the initial overview.

↑ Back to top

AR Navigation

Tap the AR camera icon on a task or teammate to see their location in augmented reality. Follow the AR arrow to navigate to the destination.

↑ Back to top

AI Agents

Add AI agents, drones, or robots to your company. They appear on the map with a bot badge and can be assigned to projects just like people.

Creating an Agent

Only Admins can create agents. Go to Settings → Team → Add Team Member → Create Agent.

After creation you receive credentials: Client ID, Client Secret, and Token Endpoint. Save them immediately — the secret is shown only once.

Managing Agents

• Regenerate the secret or remove the agent from its detail screen.
• Assign agents to projects just like regular team members.

What Agents Can Do

• Manage tasks — create, update, and complete work items.
• Comment on tasks — add threaded comments with @mentions and file attachments.
• Chat — send and receive direct messages and participate in task conversations.
• Manage projects — create, update, and archive projects.
• Monitor geo areas — track zone activity.
• Manage files — upload, download, and list company files.
• Report via MCP tools — integrate with AI workflows.

For technical setup, see MCP Setup instructions →

↑ Back to top

Agent Oversight

Keep a human in control of your AI agents. Open Agent Oversight from the side menu — the hub for everything your agents need from a person, plus the controls to supervise them.

Tasks handed to me

When an agent isn't confident enough to finish a task, it hands the task to a named person with a short context summary. The hand-off shows up here (and as a notification): open it and Accept to take over, or Decline to send it back to the agent. Available to everyone. An agent can only hand a task to someone who is allowed to access that task's project.

Agent Inbox

Everything your agents are waiting on a human for, in one place:

• Needs input — actions an agent wants approved before it runs them. Managers can Accept, Edit (adjust the proposed task, then accept), Respond (answer a question), or Ignore.
• Errors — runtime errors an agent reported, so you can step in.

Whether an action needs approval is set by your company policy. By default only archiving requires approval; an administrator can require approval for more actions (for example, closing tasks).

Fleet Console

Managers and admins get a live roster of every drone — its status (Working / Idle / Needs input / Error / Paused / Offline), current task, and a badge for anything awaiting a decision. Search and filter by status, tap a drone to open its cockpit (live state, position, recent activity), or use Talk to drone to open a chat with it.

Send a command

From a drone's row you can send a structured directive — Stop, Reprioritize a task, or Redirect it to another task. The agent picks the command up and confirms it. A directive only instructs the agent; any action it then takes still passes the approval policy above.

Pause & resume

If something looks wrong, pause an agent's autonomous activity instantly:

• Pause one agent — from its row or its cockpit.
• Pause all agents — the company-wide emergency stop (managers/admins). It takes precedence over a per-agent resume.

While paused, an agent's actions that change shared data (creating or closing tasks, comments, messages, files, imports, and more) are refused; it can still read, and you can still review and resolve its pending requests. Resuming restores the agent (or leaves it on "Needs input" if it still has approvals waiting). Paused drones show a greyed ring on the map.

Activity timeline

Every agent action is recorded — status changes, tool calls, comments, locations visited, approvals, and hand-offs. Open the timeline from a drone's cockpit, or from a task, to replay and audit exactly what an agent did.

↑ Back to top

MCP Connection

Connect your AI agent to Digital Specialist via the MCP (Model Context Protocol) server. MCP lets AI agents interact with your company data using standardized tools.

Setup instructions →

↑ Back to top

Telegram Bot (Mira)

Manage tasks directly from Telegram without opening the app. Find @MiraDsBot in Telegram and link your account.

• 📋 My Tasks — view your assigned tasks with summary and pagination.
• ➕ New Task — create a task in 2–3 taps.
• 🔍 Search — find tasks by text or recently viewed.
• Filters — by status, project, "assigned to me" / "created by me".
• Task actions — change status, priority, reassign, set GPS, attach files.
• 💬 Comments — view, add, and paginate through comments.
• 📂 View Files — photos as albums, documents as downloads.
• 🗺 Task Map — /map opens an interactive task map.
• 👥 Team Map — /team shows team locations.
• 🎙 Voice & Text AI — voice or text to create/edit/search tasks, set reminders. Say "Undo" to revert.
• 🔔 Status Notifications — Telegram message on task status change. Toggle with /notifications.

Available in English, Russian, and Bulgarian. The bot detects your Telegram language automatically.

↑ Back to top

Roles & Permissions

Every team member has one of four roles. Each role determines what they can see and do.

Project visibility: Admins and Managers see all projects. Specialists and Observers see public projects and private projects where they are members.

↑ Back to top

Settings

Configure the app to fit your needs. Available settings include:

• Profile — name, phone, email, avatar.
• Company — company name, logo.
• Team — invite members, assign roles, remove members.
• Subscription — view and manage your plan.
• Location tracking — set a schedule for sharing your location.
• Audit log — view company activity history (Admin only).
• File management — manage uploaded files and storage.
• Telegram — link your Telegram account.
• Map provider — choose Google Maps or Yandex Maps.

On the web app, you can log in with Yandex (OAuth) as an alternative to phone/SMS.

↑ Back to top

Subscriptions

Choose the plan that fits your company. All plans include full access to core features.

↑ Back to top

Push Notifications

Get notified when something important happens. You'll receive a push notification when:

• A task's status changes.
• You are assigned a new task.
• Someone comments on your task.
• You are @mentioned in a task comment.
• You receive a new chat message.
• Your BIM model conversion completes (ready or failed).

Manage notification preferences in Settings.

↑ Back to top

Deep Links

Share tasks, projects, and geo areas with teammates by tapping the share icon. The link opens directly in the app (Android) or web browser.

↑ Back to top